Change in Address of Company
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Change in Address of Company
The registered office of a company is the place of principal business activity which is registered with the ROC. Any change in the location of the registered office should be intimated to the ROC. The Memorandum of Association contains the name of the state in which the registered office is situated.
The shifting of registered office can be categorized into four types. The requirements and procedures depend upon the categories which are as follows:
- Shifting of registered office within the local limits of the same city, town or village where it is presently situated
- Shifting of registered office outside the local limits of city, town or village of registered office but within the same RoC and same state
- Shifting of registered office within the same state but under the jurisdiction of different RoC
- Shifting of registered office from one state to another
STEP 1: A Board Meeting is convened seeking approval of the directors to shift the registered office. In case of category C and D, a general body meeting is called to obtain approval of the shareholders by means of a special resolution.
STEP 2: In case of category C and D, the special resolution is passed in the general body meeting and the same is intimated to RoC in the requisite form.
STEP 3: In case of category D, the list of creditors is prepared and verified. All the creditors are served individual notice intimating them of shifting of registered office. An advertisement is published in an English newspaper and a vernacular newspaper.
STEP 4: In case of category C and D, a copy of the application is also sent to the Chief Secretary of the State and the application is filed with the Regional Director along with several declarations to be signed by two directors, copies of the special resolution passed.
STEP 5: Objections may be received to the advertisement or from the creditors. The Regional Director, after putting up the matter for hearing may approve or reject the application.
STEP 6: In case of category A and B, the form is filed with ROC with the proof of address of the new registered office. In case of category C and D, the approval order from the Regional Director is attached and the application intimating the new address is filed.
- Drafting of Board Resolution
- Filing of Form INC-22
- Proof of new address:
If taken on rent by the company: Rent/ Lease Agreement and Rent receipts
If owned by the company: Title deed of the new address
If not owned by the company: NOC from the owner
- Latest (not older than 2 months) utility bills (Telephone bills, Electricity Bills, Mobile bills, Gas Bills) of the premises
- Digital Signature of the authorized signatory director
- Any other documents as may be required
Yes, registered office of the company can be shifted to any state. Intimation shall be made to concerned ROC by filling the forms and required procedure must have to be followed.
Advertise in Form no INC-26 In one vernacular newspaper and one English newspaper in wide circulation in the state in which the registered office of the company is situated.
The Memorandum of the company contain only name of the state and not whole address in situation clause of the company, so alteration is required only when registered office is shifted from one state to another.